How much does PowerPoint actually cost on a daily basis?

Time is money, right? And if we told you that you spend an average of 4 hours per week on Powerpoint, how would you translate it into €?

Jean-Pierre
June 5, 2023

Creating PowerPoint presentations is one of those side tasks that everyone does but very few enjoy. Fortunately, collaborating with a PowerPoint design agency is not only very easy and effective, but also profitable.

In this article, we'll go over the hidden costs of PowerPoint design to help you figure out how much money you're subconsciously investing in presentations. This will help you decide if using a PowerPoint agency should be considered.

PowerPoint: a tool available to all businesses

While Powerpoint is an indispensable tool for many businesses, it is often misused or underused. Creating a quality professional presentation takes time and requires skills that not all employees have. And even those with the necessary skills can struggle to find the time to create a quality presentation.

The quest for the template that will adapt to all your presentations

The process of creating PowerPoint is long and tedious. It is necessary to collect information, organize it, format it, reformulate it, reflect on the message and its impact on the public. Once the structure of the presentation is established, the form needs to be refined. If you are lucky enough to have an internal template available, you have to manage it successfully. Otherwise, you have to create a design that is appealing and consistent with the company's brand image.

Again, the process of isolating the main distinctive elements of the brand and then finding a design that brings together communication, marketing, and management can be time-consuming. And we really hope you don't repeat the exercise every quarter.

But that is not all. Because even with a well-designed template, presentations must be updated regularly to ensure that they meet the needs of your internal teams. It may also be a good idea to change them if they are intended to be used for external communication and reflect changes in the company or in the industry. However, this can take a lot of time, especially if the company has several presentations to manage for different departments.

The hidden costs of PowerPoint

The subscription Microsoft 365 Business Premium giving you access to PowerPoint is just the tip of the iceberg. In addition to the price of €20.60 excluding VAT per user/month at the time of writing, investments in time (effective time spent on the software) and in training for employees should not be overlooked.

Additionally, regular software updates may require new training, hardware upgrades, or even hiring additional staff to manage presentations.

To sum up, we think about it all too rarely, but the cost of using PowerPoint doesn't end with paying for the license. The costs of training, maintaining, and updating the software add up quickly. And that can be costly for the business in the long run.

The PowerPoint agency: outsourcing that will save you money

It is to respond to the problems mentioned above as well as to the growing desire of companies to outsource the production of their presentations that our agency was found. mprez® offers a turnkey solution to create and improve quality professional presentations, on time.

Let's not be afraid to say it, we will save you valuable time that you can allocate to other value-creating tasks. Focus on what really matters to your business.

At this point, you might be wondering if you have the budget to hire a presentation design agency. There is a fairly simple way to find out, that is by Calculating how much PowerPoint really costs you on a daily basis.

You might think that because your employees make their own presentations, on their working time you are not spending money on the design of your PowerPoints. But that is completely untrue. Let's draw a parallel with a sport that is dear to me, Formula 1: Wouldn't you ask an engine engineer to take care of the body of the car? No. Well it's the same for Powerpoint.

Think of it that way. You're paying an employee to do specialized work, whether it's accounting, human resources, law, or something else. This individual was recruited for his skills in a given area of expertise. But when one of these employees has to get away from their main task to work on a PowerPoint presentation, you continue to pay them. He spends his time and effort doing a task outside his area of expertise. As a result, it is less effective but still costs the same. So let your employees focus on their core business. You will thus avoid losing hundreds and thousands of euros spent unnecessarily on average presentation design.

“But that's only from time to time! It's not a big deal!” Well, according to a study, more than 80% of employees surveyed spend more than one hour per week to make PowerPoint presentations. And an average executive will spend about 4 hours per week designing and formatting them.

If these numbers don't shock you, take a look at our PowerPoint design cost calculator.

Do not hesitate any longer, contact us now to entrust us with the production of your presentations.

What you need to remember:

  • Making a quality presentation takes time, and time is money!
  • Numerous hidden costs (updates, training, etc.) can quickly eat into your budget.
  • Outsourcing saves 4 hours of time per week and per manager!

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